It’s critical that this service is managed comprehensively! At Focus, our Project Managers and Quantity Surveyors have the attributes and skill set to ensure that the right contractual structure is matched with the right Contractor based on cost, capability and suitability.

Our services include:

• Ascertaining Project requirements  – we work closely with our client and key stakeholders to establish and define key objectives and associated deliverables. Understanding this sets up the procurement process on the right pathway for success. 

• Establishing Procurement Method – we investigate and establish the most appropriate option for contracting the works, whether it’s traditional procurement, design / build or early contractor involvement or another option, we’ll work with you to establish the method the best suits project requirements.  

• Preparing Conditions of Contract – we assist with setting up the correct contract structure i.e. lump sum, cost plus, negotiated, GMP as required and work towards establishing the Contractual Conditions associated with the most appropriate method for the project.

• Prepare Tender Documents – we collate all tender information, prepare a master Document Register and issue the tender package to the tenderers via a Tender invitation. The Tender Invitation (request for tender) includes the relevant project information for tenderers consideration.

• Manage Tender process – we can manage the entire process including the flow of communications between tenderers and the consultants to ensure questions raised are answered in a timely manner. All new information prepared during the tender preparation period is distributed through a Notice to Tender process ensuring that the / all tenderer / s receive the information for review and inclusion in their tender returns.

• Closing Tender and Evaluate Tender Returns – we take receipt of tender returns on the tender closing day. Once received, we undertake the evaluation process by reviewing the tender returns. All attributes are reviewed and compared between tenderers to ascertain the preferred Contractor.

• Tender Report – we prepare a comprehensive report outlining the tender process, the review and assessment process and provide a recommendation for our client’s review and consideration. 

• Contract Award – we assist by preparing the acceptance letter and preparing the final Contract documentation for execution between the successful Contractor and the Principal.